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Administrative Assistant

Administrative Assistant

Job ID 
2018-1486
Job Locations 
US-CA-Woodland Hills
Category 
Administration
Type 
Regular Full-Time
Shift 
Not applicable
Min 

More information about this job

Overview

United Cerebral Palsy of Los Angeles, Ventura & Santa Barbara Counties (UCPLA), dedicated to advancing the independence, productivity and full citizenship of individuals with developmental and intellectual disabilities, is currently looking for an energetic, conscientious and detail-oriented individual who enjoys making a difference. You will be supporting the operational divisions of Residential and Adult Day Programming for persons with developmental disabilities, and operational activities across 17 locations throughout the Los Angeles area.

 

At UCPLA, we are passionate about what we do. Because of our continued expansion, we seek qualified candidates who share our vision, values and commitment.

Responsibilities

  • Provides administrative support to assigned Directors by preparing and editing communications, coordinating meetings, and disseminating information to staff
  • Provides general administrative and clerical support including mailing, scanning, faxing and copying
  • Supports general hiring and on-boarding processes, such as editing job posting ads, scheduling interviews, preparing and assiting with employee orientation materials
  • Organizes group meetings, prioritizes and categorizes documents, and maintains confidential files for document retrieval
  • Creates sophisticated forms using MS Word
  • Creates contract templates
  • Reads, analyzes and updates program manuals with revisions for continuity and consistency
  • Completes program license renewal forms
  • Creates program binders for training purposes
  • Stores client program information per HIPAA guidelines
  • Updates general information lists
  • First point of contact for outside vendors, contractors and consultants
  • Researches and builds relationships with new vendors
  • Maintains vital data sheets, i.e. HR policies, Workers' Comp policies, vendor numbers, etc.
  • Periodic reviews of State regulatory websites in order to secure updating bulletins and other information
  • Performs other duties as assigned to meet department and/or business needs

 

Qualifications

  • High school diploma or equivalent; college degree preferred
  • Minimum of two years' administrative support experience
  • Must have strong written and verbal communication skills
  • Excellent time management skills and ability to multi-task and prioritize work
  • Typing skills at least 50 wpm
  • Proficiency in MS Excel, MS PowerPoint, MS Outlook
  • Advanced MS Word knowledge
  • Must be a team player, flexible, personable, self-starter with the ability to interface with adults with developmental disabilities as well as all levels of UCPLA staff
  • Strong organizational and analytical skills
  • Strong professionalism and ability to maintain confidentiality
  • Desire and commitment to accept increasingly greater challenges and responsibilities
  • Must have reliable transportation, be comfortable driving to multiple locations during 20% of scheduled time, provide proof of legal right to drive in California, and provide proof of insurance
  • Bilingual in English and Spanish a plus

We offer competitive starting salaries and benefits to full-time staff: Health, Dental, Vision, and Life Insurance, Life Assistance Program, Flexible Spending Account (FSA), Paid Holiday, Vacation, Paid Sick Leave Benefits, Referral Bonus Plan, and Retirement Plan

      

UCPLA is an equal opportunity employer and is required to comply with equal opportunity legislation in each jurisdiction in which it operates. UCPLA also considers qualified applicants with criminal histories for employment pursuant to California Law and, if applicable, the L.A. Fair Chance Ordinance.